Remote Online Notarization
(RON) Solutions
Sign from anywhere.
Fully managed.
Secure from start to finish.
Professional remote online notarization for U.S.-based transactions—accessible worldwide. Your signers join securely by video, verify identity digitally, and sign electronically from anywhere with a laptop or tablet and reliable internet.
With Prestige, you’re not just getting platform access—you’re getting a fully managed signing experience. We schedule the session, prepare signers, handle ID verification and tech hurdles in real time, and return completed, audit-ready documents to your team quickly.
When Remote Online Notarization Makes Sense
Remote Online Notarization is ideal when your signers can't easily appear in person, timelines are tight, or your matters cross state or national borders. Instead of juggling travel, time zones, and local notary rules, you move the signing online and let Prestige manage the details.
RON works especially well when:
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Your signer is out of state or out of the country and can’t meet a U.S. notary in person.
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You need a fast turnaround and don’t have time to coordinate a mobile visit.
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Your clients expect digital-first experiences they can access from where they live and work.
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You’re handling multi-state or cross-border matters and need a consistent, centralized workflow.
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You’re managing high volumes of similar documents and want a repeatable, documented process.
Not sure if your matter is a fit for RON? Tell us about your use case.
Partnership
Partnership in Practice
Predictability
You get consistent timelines, documented steps, and audit-ready records for every RON session. That predictability makes it easier to plan matters, answer client questions, and satisfy internal compliance reviews.
Predictability in Outcomes
Precision
Every Remote Online Notarization runs through a defined workflow—pre-session instructions, digital ID checks, and live guidance—so each signing is completed cleanly the first time, not corrected after the fact.
Precision in Execution
End-to-End Support for Every Remote Signing
When you send a Remote Online Notarization request to Prestige, you’re handing off the execution—not just booking a time slot. Our team manages the details so your staff doesn’t have to.
Before the session, we confirm that RON is appropriate, assign a trained RON specialist, and send clear instructions to your signers so they know what to expect and how to prepare.
During the session, our notary verifies identity, guides your signer through the documents, and troubleshoots any tech issues in real time, keeping you informed if anything unusual comes up.
After the session, we deliver completed, notarized documents back to you quickly and maintain the required recordings, logs, and audit trails so you have clean, traceable records for internal review or future questions.
If RON turns out not to be the right fit for a particular matter, our team can pivot to mobile notarization or connect you with Apostille and embassy legalization support—so your signer still gets where they need to go without starting over.
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Professional Remote Online Notarization
Remote Online Notarization can support a wide range of matters and industries.
These are some of the scenarios where clients rely on Prestige most often.
Law Firms & Litigation Teams
Keep affidavits, declarations, powers of attorney, and settlement documents moving when clients can’t appear in person.
Corporate & In-House Legal
Support entities, officers, and signers spread across offices and time zones with a consistent, centralized signing process.
Real Estate & Banking
Keep eligible real estate, lending, and closing documents on track when buyers, sellers, or borrowers are remote or out of state.
Estate Planning & Family Matters
Handle wills, trusts, powers of attorney, and other personal documents for clients who need a secure, remote signing option.
Small Businesses & Professionals
Give owners, partners, and independent professionals an easy way to complete notarizations without leaving their office or home.
Global & Cross-Border Matters
Support signers located abroad who need U.S. notarizations for documents used internationally.
Personalized Professional Service
We don’t force you into a one-size-fits-all model. We tailor our support to your workflows and risk requirements, and our specialists show up like an extension of your own team in front of your clients.
Global Network
Tap into a nationwide network of vetted notaries, signing agents, and attorneys who meet enterprise-grade standards. Whether your deals are local or spread across time zones, we help you keep them moving.
Security You Can Rely On
We protect your clients' information with secure document upload, limited notary access, and controlled workflows that reduce data exposure. Background-checked notaries and clear handling standards mean your sensitive documents stay protected.
Above & Beyond
When your deal needs a Friday night signing, a holiday weekend closing, or coordination across multiple time zones, we’re built for it. We step in when timing is tight and competitors can’t deliver.
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Satisfaction Guaranteed
We guarantee you will never pay for a mistake made by one of our notaries. If an error on our side leads to re-signing documents, extra shipping, rate-lock extensions, or other related costs, we cover it—and if you’re unhappy with our service, we’ll waive our fee completely, as long as you let us know as soon as possible so we can fix it at no additional cost to you.
Trusted by Leading Law Firms, Title Companies, and
Fortune 500 Enterprises
FREQUENTLY ASKED QUESTIONS
Remote Online Notarization allows a commissioned notary to verify identity, witness signatures, and apply a notarial seal over a secure audio-video session instead of meeting in person. Your documents are signed and notarized electronically, then returned as tamper-evident PDFs.
Most states now authorize some form of remote online notarization, but the rules vary by jurisdiction and document type. When you submit a request, our team confirms RON eligibility for your specific transaction and location before we schedule.
We support law firms, title and escrow companies, lenders, settlement administrators, corporate legal departments, and individual consumers. Whether you’re managing one file or a high-volume, multi-state program, we can tailor a RON workflow to fit.
Common RON use cases include real estate and loan packages, affidavits, powers of attorney, settlement documents, estate planning documents, and other routine legal or business forms. Some courts, recorders, and agencies still require wet-ink notarization; we’ll flag that early if RON isn’t appropriate.
Each signer will need a valid, government-issued photo ID, a computer or laptop with a camera and microphone, and a stable internet connection. (Tablets may work in some cases, but a computer provides the best experience.) RON sessions cannot be completed on a cell phone. We provide step-by-step instructions and test links so signers can check their setup in advance.
Our RON platform uses multiple layers of identity verification, which may include credential analysis of the ID, knowledge-based authentication (KBA) questions, and, where available, biometric comparison (matching the signer’s face to their ID photo) during the live session. If a signer cannot successfully complete the required checks, the notary cannot proceed until identity can be verified another way.
Yes. RON sessions are recorded and securely stored, along with a digital journal, as required by law. Recordings and journals are retained for a minimum of ten (10) years, consistent with current legal requirements.
In many cases, yes. When documents or jurisdictions require witnesses, we can often supply qualified remote witnesses in addition to the notary. Let us know your requirements at intake so we can confirm availability and compliance.
Yes. As long as the notary is physically located in their commissioning state, signers can generally be located anywhere in the world, provided they meet the identity and technology requirements and the transaction is otherwise eligible for RON.
During normal operating hours, we can typically fill RON appointments with as little as four hours’ notice, once documents and signer details are received. For high-volume or recurring matters, we can build dedicated RON schedules and workflows tailored to your timelines.
You can upload documents securely through our portal or via approved secure delivery methods. PDFs are preferred to preserve formatting and prevent last-minute issues. Our team reviews the file before the session to confirm readiness.
Once the RON session is completed, notarized documents are delivered as tamper-evident electronic files, typically in PDF format. If you require specific naming conventions, delivery methods, or portal uploads, we can build that into your workflow.
Yes. We can host up to six signers in a single RON session, and all participants must agree to meet at the same scheduled time. For more complex scenarios, we’ll coordinate multiple sessions and signing orders to capture everyone needed in a compliant way.
If a signer is unable to pass KBA, biometric verification may be an option where the platform and jurisdiction allow it. If the signer still cannot be verified after the permitted attempts, the notary cannot complete the RON. We’ll notify you and discuss alternatives, which may include rescheduling, updated information, or an in-person/mobile notarization where permitted.
Our RON platform uses encryption, secure storage, and tamper-evident technology to protect your documents and signing sessions. Combined with the audio-video recording, digital journal, and access controls, you get a detailed, defensible record of each transaction.
While we do not currently offer direct software or API integration into your internal systems, we can align RON with your existing workflows through standardized order forms, instructions, naming conventions, and communication processes. Our goal is to make RON feel like a natural extension of the way your team already operates, without promising full technical integration.
Pricing depends on the number of signers, document complexity, jurisdiction, and any rush or after-hours requirements. For recurring clients, we can discuss preferred pricing or program-level arrangements. Share the details of your use case, and we’ll provide clear, upfront pricing.
If a signer loses connection or there’s a technical issue, the notary will pause the session and attempt to reconnect. If the disruption prevents completion, we’ll reschedule and document what occurred. Our team also provides tech checks and support ahead of time to minimize issues.
ABOUT PRESTIGE
Our Founder & CEO
With more than 30 years’ experience as a court clerk, paralegal, notary and legal service provider, our founder Jennifer is renowned for her commitment to customer satisfaction. An expert in notarization for financial and legal paperwork, she launched Prestige to provide high-quality notary services for law firms, corporations, banks and international concerns.
Call Toll-free 844.414.9224
Email: admin@prestigeinc.com
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Our Team of Experts
280,000+ Professionals Nationwide
It’s a big number. Built over a decade. Vetted to ensure we provide only the industry’s most professional providers, with extensive track records, varied backgrounds and even language support. One thing they all share is a passion for excellence and a dedication to client service.