Commercial Real Estate Mobile Notary Solutions

Multiple parties.

Strict deadlines.

On-time execution.

Commercial real estate closings are rarely simple. Multiple entities. Out-of-state signers. Evolving closing statements. Strict funding deadlines. Prestige coordinates experienced notaries, scanbacks, and shipping so your transactions close smoothly and on time—whether you're handling a single asset or a multi-property portfolio.

Talk to an Expert

Notary Solutions Built for Commercial Real Estate Closings

Commercial real estate transactions aren't one-size-fits-all. Multiple entities. Signers in different locations. Collateral across state lines. Closing statements that change right up to funding. Prestige brings structure to that complexity with vetted notaries, clear communication, and a coordination team that understands how commercial deals actually close. Whether you're closing a single asset or a multi-property portfolio, we keep the notarization process moving.

Prestige supports a wide range of commercial real estate transactions, including:

Acquisitions and dispositions of commercial properties
Commercial real estate refinances and recapitalizations
Construction and development financings
Portfolio and other multi-asset transactions
Ground leases and complex lease structures
Easements, rights-of-way, and related real estate documents
Joint venture, TIC, and other entity-level documents tied to closing

Find Your Solution

Built for Commercial Real Estate

Support for every role in the transaction—coordinated execution, scanbacks, and shipping from start to closeout.

Title & Escrow Teams

Teams closing commercial property transactions that need accurate, on-time signings, scanbacks, and document return.

Commercial Real Estate Law Firms

Firms handling acquisitions, dispositions, leasing, and development deals that demand precise execution.

Lenders & Capital Providers

Banks and private lenders financing commercial properties that need signings aligned with funding timelines.

Developers & Owners

Sponsors, operators, and principals coordinating signers across entities, projects, and locations.

REITs & Asset Managers

Teams managing portfolio transactions and refinances across multiple markets and asset classes.

Public Agencies & Institutions

Cities, utilities, universities, and other institutions completing formal commercial real estate documentation.

How Our Commercial Real Estate Signing Process Works

Step 1 – Submit Your Order

Send us your transaction details, documents, signer information, and special instructions through our secure portal, NotaryDash™. We need to know about entity structures, guarantors, timing constraints, and any lender-specific requirements up front.

Step 2 – We Assign and Coordinate the Notary

We match your file with an experienced commercial signing agent in the signer’s area, confirm the appointment, and provide detailed instructions—ID requirements, signature formats, scanbacks, shipping labels, and anything unique to your closing.

Step 3 – Signing, Scanbacks, and Final Delivery

The notary completes the signing, follows your scanback and shipping instructions, and returns the package for review. We verify completion details and keep you updated so you're not chasing status when you should be preparing to fund.

Talk to Our CRE Team

Partnership

You're not submitting an order into the void. Our coordination team works like an extension of your title, legal, or lending team—confirming details, managing scanbacks and shipping, and stepping in quickly when something changes.

Partnership in Practice

Predictability

Funding windows are tight. With clear timelines, proactive status updates, and standardized workflows, you always know where each commercial closing stands—from scheduling and signing to final scanbacks and document return.

Predictability in Outcomes

Precision

Commercial real estate closings involve layered entities and complex documents. We review your instructions, identify special handling needs, and assign notaries who understand high-value CRE—reducing errors, re-signs, and funding delays.

Precision in Execution

Personalized Professional Service

We don’t force you into a one-size-fits-all model. We tailor our support to your workflows and risk requirements, and our specialists show up like an extension of your own team in front of your clients.

Global Network

Tap into a nationwide network of vetted notaries, signing agents, and attorneys who meet enterprise-grade standards. Whether your deals are local or spread across time zones, we help you keep them moving.

Security You Can Rely On

We protect your clients' information with secure document upload, limited notary access, and controlled workflows that reduce data exposure. Background-checked notaries and clear handling standards mean your sensitive documents stay protected.

Above & Beyond

When your deal needs authentication on Friday for a Monday international closing, or your board requires executed documents over the holiday weekend, Prestige delivers. We've processed embassy legalizations on Christmas Eve, coordinated multi-timezone authentications for weekend M&A closings, and executed when competitors couldn't. Available 24/7/365—because your deals don't wait for business hours.

Satisfaction Guaranteed

We stand behind our work. You’ll never pay for a mistake made by us: including re-signing of documents, shipping costs, rate-lock extensions or other related charges. Unhappy with your service? We’ll waive the fee. Let us know about any mistakes early so we can course correct at no charge. When your deals depend on flawless authentication, our zero-error guarantee means you move forward with confidence.

Trusted by Leading Law Firms, Title Companies, and
Fortune 500 Enterprises

FREQUENTLY ASKED QUESTIONS

Prestige can support most transactions that require a notary acknowledgment, including but not limited to acquisitions and dispositions, refinances and recapitalizations, construction and development loans, ground leases, portfolio and multi-asset deals, and related entity/guarantor documents.
Yes. For commercial work, we prioritize notaries with extensive loan signing experience and proven familiarity with CRE documents and closing practices, not generalist notaries who mainly handle simple, single-page notarizations.
Absolutely. Many commercial files involve layered entities and multiple guarantors. We confirm signing parties in advance, follow your signature/initialing requirements, and assign notaries comfortable with complex, high-value transactions.
We follow the laws of the state where the notary is commissioned. Some states, like California, do not allow notaries to certify capacity (e.g., “as managing member”). In those states, the notary can only acknowledge the individual signer—your documents may still list capacity, but the notarial wording will stay compliant with state law.
Yes. We routinely coordinate signings for parties in different cities or states. We’ll schedule separate appointments as needed and follow your instructions on the order of signing and document routing.
Yes. Prestige provides signing coverage across the United States through a vetted network of experienced notaries, with options for in-office, on-site, or neutral-location signings based on your preferences.
Signings can occur at the title office, borrower’s place of business, law firm, bank branch, or another mutually agreed public location. Our priority is safety, professionalism, and following any location guidance you provide in your closing instructions.
More notice is always helpful, but we can often accommodate same-day or next-day requests, especially in major markets. For transactions involving multiple signers, entities, or locations, we recommend scheduling as soon as you have a clear closing target.
Yes. Commercial files change frequently. We work with your team to update instructions, resend packages when necessary, and keep the notary aligned with the final version of the documents you want signed.
We follow your exact instructions. That may include same-day scanbacks of key pages, shipping via your carrier and account number, special labeling or routing, and any funding conditions or recording requirements that depend on timing.
Signers must present valid, acceptable ID as defined by the state where the notary is commissioned. Typically this includes a current government-issued photo ID (such as a driver’s license or passport). If you have stricter internal requirements, we’ll include them in the notary’s instructions.
Yes. We’ll follow your requirements for how names and titles should appear, and we’ll instruct the notary accordingly. Verification of signing authority (resolutions, operating agreements, etc.) remains the responsibility of your team, but we ensure the notary follows your execution format.
Yes. Many commercial closings require early-morning, evening, or weekend appointments. We can often accommodate these requests with appropriate notice and may apply premium pricing for off-hours services.
Pricing is based on factors such as location, number of signers, number of notarizations, complexity of the file, scanback requirements, and timing (including rush or after-hours requests). We’re happy to provide estimates or program-based pricing for recurring work.
Yes—and we prefer it. We can build standard workflows, instructions, and pricing for recurring transactions or portfolio work so your team isn’t starting from scratch with every new file.
We rely on experienced notaries, clear written instructions, and proactive communication. Our team reviews your requirements up front, reinforces key details with the notary, and addresses questions early so issues are caught before funding day—not after.
You can submit new orders through our secure portal or via your preferred intake process. We’ll capture property details, signer information, timing requirements, and any special instructions so our team can begin coordinating right away.
Prestige uses secure systems and vetted notaries to help protect confidential information. We follow strict guidelines for document handling, scanbacks, and shipping, and we never ask notaries to store your documents longer than required to complete the assignment.

ABOUT PRESTIGE

Jennifer Garland

Our Founder & CEO

With more than 30 years’ experience as a court clerk, paralegal, notary and legal service provider, our founder Jennifer is renowned for her commitment to customer satisfaction. An expert in notarization for financial and legal paperwork, she launched Prestige to provide high-quality notary services for law firms, corporations, banks and international concerns.

Call Toll-free 844.414.9224
Email: admin@prestigeinc.com

Our Team of Experts

280,000+ Professionals Nationwide

It’s a big number. Built over a decade. Vetted to ensure we provide only the industry’s most professional providers, with extensive track records, varied backgrounds and even language support. One thing they all share is a passion for excellence and a dedication to client service.